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Trim Personal Signatures

A quick look at personal signatures, the botton line: short signatures are best. Say who you are, what you do, and where they can find more information. State your name. Add your position if this is in a work setting.

While it is true that your email address may show in the "From" header of the post, not everyone looks at the headers. When reading posts, the end of the post should always end with the person who is responsible for posting the information. It is the polite thing to do, and shows that you are willing to take responsibility for your post.

All posts must be signed. Use your full name, your first name, or a nickname, but always sign your posts. If you are forwarding information, indicate the originator of the forwarded text, but still sign your name at the bottom to indicate who is posting the information.

If people want to contact you by phone include only the single most appropriate phone. It may be nice to know that you can dial directory, extension 53, ask for Jane, be put through to extension 473 in Smithtown, and then back to your office, but it is irrelevant. Irrelevant means then it should not be included in your personal signature.

The shorter the signature the better. Including an URL to your web site, a site that contains all of your contact information, is a good strategy to keep your personal signature short.

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